Officer Operations, Nigeria at UNAIDS

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    Officer Operations, Nigeria

    • Job Type Full Time
    • Qualification BA/BSc/HND , MBA/MSc/MA
    • Experience 7 years
    • Location Abuja
    • Job Field Administration / Secretarial&nbsp

    Grade: P3
    Contract type: Fixed-term Appointment
    Duration of contract:  Two years
    (19 day(s) until closing deadline)
    Currently accepting applications
     
    Organization unit: AI/RSD Regional Support Team, West and Central Africa (AI/RSD)
    Country Office: Nigeria

    About UNAIDS:
    Serving Communities and Countries to End Inequalities and AIDS

    We, the Joint United Nations Programme on HIV/AIDS, lead the global effort to end AIDS as a public health threat by 2030. By placing the Sustainable Development Goals (SDGs) related to reduction of inequalities at the heart of our work, we lead the global response to AIDS by: (i) maximizing equitable and equal access to HIV services, (ii) breaking down barriers to achieving HIV outcomes, and (iii) integrating efficient HIV responses into wider health and protection systems.

    We are committed to creating an equal, safe and empowering workplace culture where all people in all their diversity thrive. We live our values of Commitment to the AIDS Response, Integrity and Respect for Diversity. You can access the full UNAIDS Competency Framework at www.unaids.org
    MANDATE OF THE DEPARTMENT:
    The West and Central Africa Regional Office (RST/WCA) provides leadership and coordinates support for an expanded UN system response to ending the AIDS epidemic at regional and country level. It steers, promotes and supports regional and national partners and the UN system towards ending AIDS as a public health threat by 2030. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the RST/WCA promotes effective use of strategic information of the epidemic trends and the status of its response and provides technical leadership on peoplecentered HIV prevention and response in the region focused on key populations and locations most at risk.

    The Nigeria Country Office provides leadership and coordinates the expanded UN system response in Nigeria. Using an equity and equality lens as part of the Sustainable Development Goals (SDGs), the Nigeria Country Office scales up HIV services focused on key populations and locations most at risk. The Nigeria Country Office promotes effective use of strategic information to better understand and track the epidemic and its trends, and to measure progress and sustainable impact of the response in Nigeria. It supports efforts to strengthen the capacities of communities and their meaningful engagement in health, social protection, and human rights mechanisms, and provides intellectual support and technical guidance as necessary to national partners and policymakers.
    Main tasks and Responsibilities of the Position:
    Under the guidance and direct supervision of the Nigeria country director, the Officer, Operations, ensures that effective financial and administrative management is implemented and maintained. This specifically includes the management of the operating budget, financial analysis and reporting, and human resources management.

    He / she has the following key responsibilities:
    1Overall operations administration

    • Provides technical advice to the Director and staff of the office/country office on the full range of operations management: administrative, human resources, budgetary, financial, information technology, travel, procurement and contracting.
    • Ensures the efficient delivery of operations and administration services including monitoring of financial, administrative, and human resourcesrelated activities.
    • Provides monitoring of the implementation of the corporate administrative processes and procedures in the office and ensures that staff are oriented and capable of using them.
    • Monitors and assesses the implementation of operational activities and makes recommendations for systems and procedures strengthening. Drafts guidelines for improved systems and procedures in the office aiming at overall performance enhancement.
    • Prepares and adjusts the office´s operational workplans coordinating appropriate inputs and clearances from management and other staff in the office and, if pertinent, across the organization.
    • Supports the Manager, Regional Operations in streamlining operations in the region/subregion.

    2Financial administration and related matters

    • Verifies the validity of expenditure requests by ensuring adherence to applicable rules and procedures, as well as the availability of funds, before submission to the authorized officer(s) for approval.
    • Ensures timely payments to suppliers, reviews bank reconciliations, petty cash accounts and clears monthly financial statements for signature by the authorized officer(s).
    • Prepares and adjusts the office´s budget coordinating appropriate inputs and clearances from management and other staff in the office and, if pertinent, across the organization.
    • Prepares periodic financial and narrative reports in an appropriate format, conducts analyses of budget implementation and makes recommendations to improve the efficient use of resources.
    • Under supervision, follows up on audit and management improvement recommendations and provides related reporting.

    3Office administration activities

    • Participates in representing UNAIDS in the UN Operations Management Team (OMT)
    • Participates in the management of common premises and services arrangements with other United Nations agencies, providing input as required.
    • Responsible for the office assets register including timely registering of assets and disposal of obsolete assets. Reconciles the assets register with the physical inventory records.
    • Supervises operations staff in the office and manages office transport including reconciliation of driving log and fuel consumption on regular basis.
    • Manages communications systems including pouch, mail and bookkeeping systems.
    • Provides technical guidance to other operations staff in the office.

    4Other operations management activities

    • Ensures the timely and accurate preparation and management of supply and service contracts and agreements, including conducting spotchecks, liquidating final payments, closing contracts and evaluating contractors.
    • Manages routine human resourcesrelated issues and staff development activities, escalating matters as appropriate.
    • Administers protocol and associated matters.
    • Ensures compliance with Minimum Operating Security Standards (MOSS), escalating any security and safety concerns as appropriate.

    Performs other duties as assigned.
    REQUIRED QUALIFICATIONS
    Education:

    Essential: Advance university degree at master’s level or equivalent in Public Administration, Business Administration, Economics, Finance or another area related to the duties and responsibilities. For internal candidate, a first university degree and 7 years of relevant work experience will be considered as equivalent.

    Desirable: Specialization or a relevant professional qualification in accounting, financial control, audit, or a related discipline.
    Competencies:

    • UNAIDS Values:
    • Commitment to the AIDS response
    • Integrity
    • Respect for diversity

    Core competencies:

    • Working in Teams
    • Communication with Impact
    • Applying Expertise
    • Delivering Results
    • Driving Change and Innovation
    • Being Accountable

    Managerial competencies:

    • Vision and strategic thinking
    • Leading Teams
    • Building Relationships and Networks
    • Developing and Empowering Others
    • Managing Performance and Resources
    • Vision and Strategic Thinking
    • Exercising Sound Judgement

    Experience:
    Essential: A minimum of 5 years of operations management experience, including in one or more of the following areas: resultbased budgeting, finance, logistics, travel and contract management, human resources management and learning, including at the international level.

    Desirable: Relevant international organizations’ experience, preferably including the United Nations system. Experience with Enterprise Resource Planning Systems.
    Languages:
    Essential: Proficiency in English.

    Desirable: Knowledge of additional UN official languages.
    Additional Information:
    Positions at the international professional category within UNAIDS will be subject to the Organization’s Mobility Policy. The abovementioned position is a rotational position and its standard duration of assignment is linked to the ICSC hardship classification of the duty station.

    Other similar positions at the same level may be filled from this vacancy notice.

     

    Method of Application

    Interested and qualified? Go to UNAIDS on erecruit.unaids.org to apply

    Be found by employers. Sign up and complete your profile.



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