Executive Assistant to the Director at the Health Strategy and Delivery Foundation (HSDF)

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    Executive Assistant to the Director

    • Job Type Full Time
    • Qualification BA/BSc/HND , MBA/MSc/MA
    • Experience
    • Location Abuja
    • Job Field Administration / Secretarial&nbsp

    Summary

    • The Executive Assistant to the Director will provide high quality and responsive administrative and technical support services to the Director and ensure smooth management of day-to-day affairs as instructed.
    • The Executive Assistant will be required to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

    Essential Duties and Responsibilities
    Technical Support:

    • Supports the Director in the organization and execution of programs by reviewing papers and proposals, conducting research, and following up with actions on matters including chasing responses and triggering follow-up action
    • Sources, investigates and clarifies technical documents, information and data, then produces accurate analysis and relevant figures required to make useful decisions for the Director
    • Prepares relevant information for the Director such as draft reports, presentations, letters, memos, etc.
    • Build and maintain relationships with internal and external stakeholders in relevant program areas and network with stakeholders relevant to the organization, in support of the Director.

    Administrative Support:

    • Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
    • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, meeting minutes, personal correspondence, planning and organizing meetings, and other tasks that facilitate the Director’s ability to effectively lead the company.
    • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
    • Any other duties assigned by the Director.

    Qualifications
    The requirements listed below are representatives of the knowledge, skills and/or ability required to successfully perform this job.

    Educational/Professional Qualifications:

    • Bachelor’s degree in any discipline. A Master’s degree is an added advantage. 6+ years’ experience supporting C-Level Executives.
    • Experience in working in a similar position is required. Experience in a non-profit organization and/or health sector experience is an advantage

    Skills and Knowledge:

    • Exceptional organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and time management
    • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board trustees, external partners and donors, etc.
    • Excellent skills in Microsoft Office Suite. Good data collection and analytical skills.
    • Expert-level written and verbal communication skills
    • Demonstrated proactive approaches to problem-solving with strong decision-making capability and emotional maturity Highly resourceful team-player, with the ability to also be extremely effective independently
    • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
    • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment Forward-looking thinker, who actively seeks opportunities and proposes solutions.

    Method of Application

    Interested and qualified? Go to career2.successfactors.eu to apply

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