Admin Officer at Eye Foundation Hospital

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    The Eye foundation hospital was started in 1993 as a high tech specialist Eye hospital capable of providing services comparable to those obtainable abroad. It is the first and foremost indigenous eye practice in the country that runs a group practice with many sub specialized ophthalmologists.
    Over the past 20 years, we have been helping with the fight ag…

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    Admin Officer

    • Job Type Full Time
    • Qualification BA/BSc/HND
    • Experience
    • Location Lagos
    • Job Field Administration / Secretarial&nbsp

    Location: Ikeja, Lagos

    Job Summary

    • The Administrative Officer is responsible for the majority of administrative duties in the company
    • This person is the one who will manage employee records, organize files, answer calls, and provide support for the whole of the company
    • As administrative officer, the ideal candidate will be highly organized, and able to handle financial records and expenses.

    Responsibilities
    Office Management:

    • Monitoring and maintaining office equipment, inventory supplies; orders replacement supplies as needed
    • Creating, updating, and maintaining personnel records, and other records and databases
    • Updating office policies and procedures
    • Scheduling company calendar and updating as needed
    • Preparing reports on expenses, office budgets, and other expenditures
    • Supporting department managers, staff, and CEO
    • Organizing conference room scheduling, equipment, and cleaning
    • Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
    • Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.).
    • Organizing special functions and social events
    • Purchasing of office consumables.
    • Monitoring incoming and outgoing mail; signing for packages from USPS, FedEx or UPS; receiving mail and packages from couriers and delivering to proper recipient
    • Preparing correspondence, documentation, or presentation materials
    • Assisting other departments (such as financial department or HR) with administrative or clerical support.

    Store Management:

    • Exercises general control over all activities in Stores Department
    • Ensures safe keeping both as to quality and quantity of materials supplied.
    • Maintaining proper records.
    • Initiate purchase requisitions for the replacement of stock of all regular stores items whenever the stock level of any item of store approaches the minimum limit fixed in respect thereof.
    • Initiate action for stoppage of further purchasing when the stock level approaches the maximum limit.
    • Checking and receiving purchased materials forwarded by the receiving department and to arrange for the storage in appropriate places.
    • Reserving a particular material for a specific job when so required.
    • Issuing materials only in required quantities against authorized requisition notes/material lists.
    • Checking the book balances, with the actual physical stock at frequent intervals by way of internal control over wrong issues, pilferage, etc.

    Client Relationship Management:

    • Building and maintaining relationships with clients and key personnel within customer companies.
    • Conducting business reviews to ensure clients are satisfied with their products and services.
    • Alerting the sales team to opportunities for further sales within key clients.
    • Letting customers know about other products the company offers.
    • Attending to clients’ inquiries and queries and escalating appropriately.
    • Building relationships with both new and existing clients.
    • Escalating and resolving areas of concern as raised by clients.
    • Carrying out client satisfaction surveys and reviews.
    • Passing leads to the sales team and following up on progress.
    • Liaising with internal departments to ensure client needs are fulfilled effectively.

    Qualifications

    • A Bachelor’s Degree in Finance is preferable.

    Skills and Competencies:

    • Excellent written and verbal communication skills.
    • Excellent time management skills; able to prioritize.
    • Motivated to take on additional projects and solve problems.
    • Comfortable in a fast-paced environment with multiple tasks and projects at hand.
    • Able to organize and manage large amounts of files, tasks, schedules, and information.
    • Self-directed and able to work without supervision.
    • Energetic and eager to tackle new projects and ideas.
    • Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed.
    • Able to perform clerical duties, maintaining files and confidential information, organizing documents as needed.
    • Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field.
    • Highly organized multitasker who works well in a fast-paced environment.

    Computer Savvy Skills:

    • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments / updating calendars on outlook and google calendar.

    Method of Application

    Interested and qualified candidates should send their Applications to: careers@eyefoundationhospital.com using the Job Title as the subject of the mail.



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